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Registration

REGISTRATION DEADLINES

Sports registrations are due by Friday at noon on the dates listed below to allow time for processing before the first day of practice. Registrations that come in later may not be able to be validated in time and athletes will need to sit out until the process is completed. Please keep these dates in mind when submitting your registration and paying fees. Thank you!

Girls Basketball, Gymnastics, B/G Hockey: November 5
Boys Basketball, Boys Swim, Wrestling: November 12


WINTER SPORTS REGISTRATION

  1. Please see the instructions below on how to become eligible to participate in West athletics and come back in mid-October when the registration link is open.

OBTAINING "BLUE" STATUS

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All incoming freshmen, new/transfer students and any student-athlete who did not participate in athletics at Waukesha West High School during the previous school year must attend our New Student Orientation Meeting that takes place in August every year. During this meeting we'll discuss the Code of Conduct, WIAA Eligibility, and many other relevant topics. In addition, the following steps must be completed and verified by the Athletics Office before a student is given BLUE status, allowing him/her to practice and compete in a sport at Waukesha West. Please allow 1-2 business days for this verification process to be conducted since all registrations must be manually checked for completion, grades and fees must be checked and physicals must be uploaded to student records. Registrations that are submitted after 3:30 on Friday (or 12:00 on the Friday before the first day of practice) will not be processed until the following Monday or Tuesday. 

If a student is able to practice but NOT eligible for competition, a SILVER status will be issued. Coaches will be made aware of each athlete's status. No participation of any kind is allowed if a student is not on the coach's list.

You may email Kim Dutelle at kadutelle@waukesha.k12.wi.us or call 970-3919 to verify that your your registration is complete and all requirements have been satisfied. The Athletics and Activities Office is open daily from 7:00 am-3:30 pm.


Step #1

Use the link above (available during the registration period) to complete the online registration. The athlete and a parent/guardian must both electronically sign off on the state-mandated concussion form and the School District of Waukesha's Code of Conduct form.

Step #2

A valid physical dated after 4/1/20 must be on file before an athlete may try out, practice or compete. You can download a copy of the physical form (see below) or pick one up at the Athletics and Activities desk in the main office. If a new physical is needed this season, please upload a copy of the clearance form during the online registration process. Please note: Only the physical clearance form should be uploaded.  Immunizations should be updated in Infinite Campus by parents/guardians and Children's forms should be turned into the athletic trainer.

If the form isn't accessible when registering, physicians may fax a copy to 262-970-3920 if filling it out for a prior examination as long as that exam took place within the currently valid time frame. Please reference the table below for valid physical dates. 

Physical Date Valid School Year(s)
After 4/1/2020 2021-2022
After 4/1/2021 2021-2022 & 2022-2023

Step #3

Student-athletes must have a minimum 2.0 GPA with no more than one F/I.  When quarter and semester grades are available at a grade checkpoint, the more favorable grades for the student will be used to determine eligibility.

Step #4

A once-a-year $150 athletic fee must be paid in order for a student-athlete to participate in athletics at any level (with the exception of the following sports: hockey, lacrosse, ski team, snowboard team).  There is no sport limit and no family cap.  If the student-athlete does not make the team or chooses to leave the team prior to the first competition date, a full refund may be requested.  The athletics fee is now paid through Infinite Campus. If you are having difficulty finding this optional fee, please click here for details. If you're still having trouble, contact Kim Dutelle at 970-3919 for further assistance. 

Families that qualify for the district's free/reduced program are eligible to have their athletics fee reduced. Please see the Forms section below for details.

Fees that are not paid within the first two weeks after the season begins will be assigned to the student's Infinite Campus account. 

Step #5

Student-athletes should have no outstanding financial obligations owed to the school district at the time of registration.

Step #6

Children's Hospital of Wisconsin supplies our athletic trainer and is requesting that parents/guardians sign an annual authorization for disclosure of health information form and a consent to treat form (see below). This is not a requirement of eligibility but will allow our trainer to best treat an athlete. The form should be signed and turned into the coach at the beginning of the season. Coaches will also have copies available.


Forms

This form should be printed, signed by the athlete's physician and uploaded during the online registration process. Hard copies of this form may be picked up in the Athletics Office.
WIAA Medical Eligibility Form

Children's Hospital of Wisconsin is requesting parents/guardians sign off on a consent to treat and a consent to release medical information form for each athlete once per school year.  Signing these forms is not a requirement of registration, but it does help our trainer and Children's provide each athlete with the best treatment plan possible should one be required.  Please print, fill out and return these forms to the head coach at the beginning of the season. Remember, this only needs to be done once per school year and not for each sport.
Children's Wisconsin Consent to Treat and HIPAA forms

If your family qualifies for the free or reduced lunch program, you are eligible to have the athletics fee reduced. You must first apply for the district's free/reduced lunch program and fill out the following form to qualify. You may email the form to kadutelle@waukesha.k12.wi.us or drop off the completed form at the Athletics and Activities desk. 
Reduced Athletics Fee Request


IF YOU HAVE ANY QUESTIONS OR WISH TO CONFIRM YOUR REGISTRATION, PLEASE CALL 262-970-3919.