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Registration

REGISTRATION DATES

Sports registration is done online (no hard copies of registration forms are needed) and typically opens the following times every year:
Fall: early- to mid-July
Winter: mid-October
Spring: mid-February

FALL SPORTS REGISTRATION IS NOW OPEN!

Please see the instructions below, then REGISTER FOR FALL SPORTS HERE.

ATHLETICS AND ACTIVITIES PRESENTATION - TUESDAY, AUGUST 17

Incoming freshmen and all other students new to the West athletics program who are planning on registering for a sport this fall must attend this mandatory meeting during our Welcome to West night on Tuesday, August 17 at 6:00 PM in the auditorium.  

Athletic Eligibility Requirements

All student-athletes AND their parents/guardians must complete the ONLINE REGISTRATION process for each sport played (however, you may register for two sports in one season at the same time). In addition, the steps highlighted below must be completed and verified by the Athletics Office. Once this is done, the student-athlete will have BLUE status, which means s/he is eligible to participate.  Please allow 1-2 business days for this verification process to be conducted since all registrations must be manually checked for completion, grades and fees must be checked and physicals must be uploaded to student records. Registrations that are submitted after 3:30 on Friday will not be processed until the following Monday or Tuesday. If a student is able to practice, but NOT eligible for competition, a SILVER status will be issued. Coaches will be made aware of each athlete's status. No participation of any kind is allowed if a student is not on the coach's list.

You may email Kim Dutelle at kadutelle@waukesha.k12.wi.us or call 970-3919 to verify that your your registration is complete and all requirements have been satisfied. The Athletics and Activities Office is open daily from 7:00 am-3:30 pm.

1) Use link above (available during the registration period) to complete online registration.

2) A valid physical dated after 4/1/20 must be on file. You can download a copy of the physical form (see below) or pick one up at the Athletics and Activities desk in the main office. If a new physical is needed this season, please upload a copy of the clearance form during the online registration process. Alternatively, and only if the form isn't accessible when registering, physicians may fax a copy of the clearance form to 262-970-3920 if filling it out for a prior examination as long as that exam took place within the currently valid time frame. 

3) Pay the $150 athletic fee through your Infinite Campus account (note: lacrosse, hockey, ski team and snowboard team members do not need to pay the school fee). 

4) Children's Hospital of Wisconsin supplies our athletic trainer and is requesting that parents/guardians sign an annual authorization for disclosure of health information form and a consent to treat form (see below). This is not a requirement of eligibility but will allow our trainer to best treat an athlete. The form should be signed and turned into the coach at the beginning of the season. Coaches will also have copies available.

IF YOU HAVE ANY QUESTIONS OR WISH TO CONFIRM YOUR REGISTRATION, PLEASE CALL 262-970-3919.

 


Forms

This form should be printed, signed by the athlete's physician and uploaded during the online registration process. Hard copies of this form may be picked up in the Athletics Office.
WIAA Medical Eligibility Form

Children's Hospital of Wisconsin is requesting parents/guardians sign off on a consent to treat and a consent to release medical information form for each athlete once per school year.  Signing these forms is not a requirement of registration, but it does help our trainer and Children's provide each athlete with the best treatment plan possible should one be required.  Please print, fill out and return these forms to the head coach at the beginning of the season. Remember, this only needs to be done once per school year and not for each sport.
Children's Wisconsin Consent to Treat and HIPAA forms


How to obtain "blue" status:

All incoming freshmen, new/transfer students and any student-athlete who did not participate in athletics at Waukesha West High School during the previous school year must attend our Freshmen/New Student Orientation Meeting that takes place in August every year. During this meeting we'll discuss the Code of Conduct, WIAA Eligibility, and many other relevant topics. In addition, the following steps must be completed before a student is given BLUE status, allowing him/her to participate in a sport at Waukesha West. 

Step #1

Complete the online registration process (see link above once registration is open). During this process, the student-athlete and a parent/guardian will upload a physical clearance form (every other year) and electronically sign off on the state-mandated concussion form and the School District of Waukesha Code of Conduct and will update health information.

Step #2

A current physical must be on file for all student-athletes.  Most students submit a physical form, which may only be signed by a licensed physician, Physician's Assistant or Advanced Practice Nurse Prescriber, when they register during their freshman and junior years.  Please reference the table below for valid dates in regard to all physicals and upload a completed WIAA Clearance Form (above) during the registration process if a new one is required. 

Physical Date Valid School Year(s)
After 4/1/2020 2021-2022
After 4/1/2021 2021-2022 & 2022-2023

Step #3

Student-athletes must have a minimum 2.0 GPA with no more than one F/I.  When quarter and semester grades are available at a grade checkpoint, the more favorable grades for the student will be used to determine eligibility.  Incoming freshmen will not have their grades officially checked until the end of 1st quarter.

Step #4

A once-a-year $150 athletic fee must be paid in order for a student-athlete to participate in athletics at any level (with the exception of the following sports: hockey, lacrosse, ski team, snowboard team).  There is no sport limit and no family cap.  If the student-athlete does not make the team, or chooses to leave the team prior to the first competition date, a full refund may be requested.  All fees are to be paid through Infinite Campus. If you are having difficulty finding this optional fee, see the image below or contact Kim Dutelle at 970-3919.

Step #5

Student-athletes should have no outstanding financial obligations owed to the school district at the time of registration.